Maintenance of Facilities’ Records

The maintenance of adequate records is vitally important to the future facilities’ program within the district and to the resolution of any disputes that may arise regarding a construction project.

The superintendent will keep all reports, documents and plans as they relate to an existing or proposed project. The records will include copies of all correspondence relating to the project. The superintendent will require from the architect, engineer, contractor or other parties at least the following, as they become available:

  1. Inspection and progress reports;
  2. Results from tests of material quality and composition, etc.;
  3. Drawings of buildings and sites;
  4. Conveyance records, title search, bond issuance records and any licenses and legal documents issued or executed pursuant to the project;
  5. Guarantees and warranties; and
  6. Other papers relevant to the project, such as the record of board resolutions.

 

Cross Reference:      

Board Policy 6570                        Property and Data Management

 

Legal References:  

RCW  39.04.020                           Plans and specifications — Estimates — Publications — Emergencies

RCW  39.04.040                           Work to be executed according to plans — Supplemental plans

RCW  39.04.070                           Account and record of cost

RCW  39.04.080                           Certified copy to be filed — Engineers’ certificate

RCW  39.04.100                           Records open to public inspection — Certified copies

 

 

 

Adoption Date: 01.08.14

Revised:

Policies and Procedures