Architect and Engineering Services
Selection of Architects or Engineers
When architectural and engineering services are required by the district, the following procedures will be in effect:
A. Announcement for professional services will be sent to professional and community publications as well as to publications specifically oriented toward minority and women owned firms. The announcement will specify:
1. The general nature and scope of the project(s);
2. The district representative to contact for further details; and
3. The deadline for submission of letter of interest.
B. Each interested architect and/or engineer will be advised to submit a resume which includes as a minimum:
1. Description of professional staff and respective roles for each;
2. List of projects completed during the past two years and contact person;
3. Status of current contract;
4. Description of typical site supervision;
5. References — bank, bonding company, three clients; and
6. Exhibits of cost estimates for two most recent projects.
C. Applicants will be screened by selected staff to identify firms to be interviewed;
D. Applicants will be interviewed by a committee composed of the superintendent, supervisor of maintenance and a building principal;
E. The superintendent will enter into negotiations with the firm(s) to establish a professional services fee which is fair and reasonable. If the superintendent is unable to negotiate a satisfactory contract, the next highest ranked firm will be contacted; and
F. The tentative contract will be referred to the board as a recommendation.
Adoption Date: 01.08.14